Open Standards Consortium for Real Estate - OSCRE
Data Exchange Standards Activity

Planning
Programming REAL PROPERTY UNIQUE IDENTIFIER
MISSION:
  • Design a conceptual and organizational structure to manage the standard for building/property identifiers that is usable across a broad range of users and constituents.
  • Provide a conceptual framework for managing the resolution of disputes associated with issuing RPUIDs.
  • Define a standard that can be used across all types of industries and properties.
  • Define the minimal core attributes of property that are needed to ensure unique identification.
  • Investigate RPUID distribution mechanisms.
  • Discuss the merits of a single source repository.
  • Allow for compatibility with existing identification schemas.
STATUS:
In Development

WORK GROUP PARTICIPANTS:
Workgroup Chair:
Julie Marcil, National Systems Portfolio Manager - Accommodation: Public Works & General Services Canada

Contributors:
Craig Adams, US Dept. Of Defense, OSD-ATL
Phil Cobb, OSCRE/AgilQuest
Alan Edgar, OSCRE
Jean Boles, FAMIS Software, Inc.
Dave Clute, Cisco Systems, Inc.
John D'Alessandro, US GSA
Sandra Downie, US GSA
Ward Caswell, CB Richard Ellis

BUSINESS VALUE:
RPUID is conceived to be a totally generic alphanumeric code assigned to a real property asset for the purpose of linking the asset to all related assets, records, transactions and analysis. Similar to a Vehicle Identification Number (VIN), a Real Property Unique Identifier would be persistent as assets change ownership and regardless of, for example, occupant or property manager. Currently owner’s organizations assign Asset IDs but these are lost when the asset changes owner.

VALUE ENHANCEMENT:
With RPUID, trading partners would be able to reliably refer to a unique asset regardless of current owner or manager in order to, at minimum, access current and historical commercial, financial, operating, geometric or geospatial information in support of research, analysis or legal interests.

SCOPE AND SUCCESS CRITERIA:
Business Processes: OSCRE proposes that RPUID would be used with a limited group of RP asset types; i.e.: land parcels, buildings, portions of buildings with individual ownership such as condominiums, structures such as parking garages, and linear assets such as utilities, parking & roadways. OSCRE has developed a use case for a probable process along with the supporting process diagram, data exchange requirements and XML exchange schemas needed to request, create, distribute and manage issuance of a RPUID. OSCRE proposes that a Registrar will administer the registration process using the OSCRE RPUID Exchange Standard for requests, research, disputes, and RPUID issuance. Upstream and downstream users include, among others: Real Property Owners
  • Governmental entities with property registration, recordkeeping responsibilities.
  • Buyers and Sellers of Commercial Real Property
  • Developers, Planners, Architects, and Engineers
  • Public Safety Officers
  • Contract Administration, Accounting and Human Resources
  • Real Estate Stakeholders needing a Common Real Estate Language including naming and semantics, contextual usage, and data model for uniquely and reliably identifying a particular Real Property Asset before, during and after its physical life.
STANDARDS ADOPTION:
A Real Property Unique Identifier, implemented in software, connects and enables the entire facility lifecycle. To boost Real Estate commerce, OSCRE provides innovative concepts and Standard specifications to the industry and assists in implementation and associated best practices adoption.

SPACE CLASSIFICATION STANDARD
MISSION
To identify and define standards for space classification that support management business processes and inter-organization and intra-organization benchmarking.

STATUS:
Published

WORK GROUP PARTICIPANTS:
Workgroup Chair:
Ted Eedson, Sr. Program Officer, Real Property Svs. Public Works & Govt. Services Canada
Jean Boles, Product Manager FAMIS Software, Inc.

Contributors:
Ted Eedson, PWGSC
Jean Boles, FAMIS Software, Inc.
John Serri, Manhattan Software, Inc.
Sandra Downie, US GSA
John D'Alessandro, US GSA

BUSINESS VALUE:
Arguably the single most important attribute of a space is its Classification. Classification of space is used in conjunction with space measurement standards throughout an organization to describe and manage space allocation, account for premises costs, and coordinate many real property performance metrics including space, personnel, asset allocation, financial, and contracted services. This workgroup focused on space classification based on how the space is used and was able to coordinate its work with coincidental work-in-progress by the International Facilities Management Association and the Building Owners and Managers Association to unify the standardized reporting of space measurement.

VALUE ENHANCEMENT:
  • Establishes a common language and structure for space classification by use.
  • Provides a universal list implementable in software for use in assigning a space to its current, future, intended, or other qualifiers of space use.
  • Coordinated with International Standard for Space Measurement -Select a Space Use and the appropriate Measurement Reporting Category is pre-determined.
  • Extensively used for Internal Analysis within the enterprise; e.g.: Prioritization, Planning, Organization placement, Before and After Metrics.
  • Also used for External comparisons and analysis; e.g.: Requirements Programming, Fit, Serviceability Analysis, Benchmarking.
  • Increased Productivity for Space Allocation & Management, Tenant and Facilities Management
  • Enables Indirect Cost Recovery
  • Increase customer satisfaction through improved reporting, reliability of data and less time spent gathering and validating raw data.
  • Classification enables Integration:
    • Spatial with scheduling
    • Spatial with maintenance management
    • Spatial with internal charge outs (finance)
SCOPE AND SUCCESS CRITERIA:
Business Processes: The space classification data element is necessary to many planning, allocation and management processes and metrics to support those processes. They include:
  • Utilization/occupancy management
  • Space Charge-back
  • Budgeting and Cost Analysis
  • Benchmarking
  • Strategic Planning
  • Move Management
  • Condition and suitability assessment
  • Appraisal
  • Maintenance management
This workgroup established a Standard Catalogue of values. These values are being utilized by other OSCRE Standard Specifications and by developers of software used in Integrated Workplace Management, Computer-Aided Facilities and Maintenance Management, Commercial Property Management and Valuation.

Upstream and downstream users include, among others:
  • Corporate Facility Service Departments and Staffs
  • Tenant Organizations and Space Occupants
  • Contracted and Outsource Service Provider Organizations
  • Management and Benchmarking Departments
STANDARDS ADOPTION:
A Real Property Unique Identifier, implemented in software, connects and enables the entire facility lifecycle. To boost Real Estate commerce, OSCRE provides innovative concepts and Standard specifications to the industry and assists in implementation and associated best practices adoption.
Contracts Yes. OSCRE International (PISCES) is developing data standards for electronic Contract Transactions, though more focused towards Real Estate transactions. Additionally, up front language required for changes in handoff of project closeout documentation.

Design
LEED Compliance Yes. OSCRE is currently participating with ASHRAE and GBA in the DASH project whose objective is to create a data repository of High Performance Buildings.

Ongoing Operations
Maintenance WORK REQUEST & WORK ORDER FULFILLMENT
MISSION:
The primary goal for the Work Request & Work Order Fulfillment Standard is to automate the service request and work order management and reporting process for 'trading partners', such as owners and service providers.

STATUS:
Published

WORK GROUP PARTICIPANTS:
Workgroup Chair:
John Serri, Vice President, Consulting, Manhattan Software, Inc.

Contributors:
John Serri, Manhattan Software, Inc.
Lisa Hargrave, Virtual Premise, Inc.
John Seckman, Virtual Premise, Inc.
Laurie Green, FAMIS Software, Inc.
Mark Ayasse, VFA Inc.
Tim Dunn, VFA Inc.
Riaan van Der Merwe, Jones Lang LaSalle
Dave Clute, Cisco Systems, Inc.
John D'Alessandro, US GSA


BUSINESS VALUE:
This standard automates the service request and work order management and reporting process for “trading partners”, such as tenants, owners, landlords, and service providers across the many software products typically in use. Current methods for transmitting service requests and managing work orders require dedicated, custom-designed interfaces between the various software products used by trading partners. These processes must be reengineered and re-deployed each time a trading partner contract is changed and new interfaces are put in place. Re-inventing these processes each time is time consuming and expensive for all parties or trading partners involved in the end-to-end value chain of initiating, processing and fulfilling service requests and work orders.

VALUE ENHANCEMENT:
  • Establishes a common language and workflow for work requests and work orders.
  • Provides a universal data format for exporting and importing data to and from different software systems.
  • Reduce Software Capital Expense
  • Reduced Software Integration Requirements
  • Shorter Cycle Time - faster initiation of service operations.
  • Accurate Data - No Data Scrubbing
  • Single Entry of Data ‐ No Redundancy
  • More Efficient Training, Work Processes and Compliance Issues.
  • Increased Productivity for Facilities Management, Outsourced Services, and related Repair and Maintenance activities.
  • Enables administration and management of service-level agreements.
  • Increase customer satisfaction through faster & more accurate response, improved reporting, and data reliability.
SCOPE AND SUCCESS CRITERIA:
Business Processes: Work Request/Work Order Fulfillment Standard supports the several exchanges which occur between an owner/occupant, a service center, and a service provider in the heterogeneous lifecycle of a work request and the work order used to manage work and document work results. This Standard addresses processing of individual service requests but it provides a basis for extension of the Standard to address other service management contexts such as preventative maintenance, maintenance projects, facility services procurement and inventory, event services and move management. The success of this Standard lies in its ability to connect the facility service needs of an organization with the many and varied service providers and software applications.

Upstream and downstream users include, among others:
  • Tenant organizations and space occupants.
  • Corporate Service Center Staffs
  • Corporate Facility Service Departments and Staffs
  • Contracted and Outsource Service Provider Organizations
  • Product Suppliers and Vendors
  • Management and Benchmarking Departments
STANDARDS ADOPTION:
Work Request and Work Order Standards implemented in software enable not only occupant and corporate owner services but also property management, contractor and vendor services and a host of related business activities. To boost Real Estate commerce, OSCRE provides standard specifications to the industry and assists in implementation and associated best practices adoption.